State School Superintendent John D. Barge
Office of Finance and Business Operations
» Chart of Accounts
Assisting Georgia schools with management of their financial resources for educating students.
Amy Rowell, CPA CGFM
Georgia Dept. of Education
Financial Review Division
1652 Twin Towers East
205 Jesse Hill Jr. Drive SE
Atlanta, GA 30334
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Chart of Accounts
AD VALOREM TAXES
Tangible and intangible taxes received for school purposes by a city or county, based on mileage rate established by the local board.
LOCAL OPTION SALES TAX
Taxes assessed by a unit other than a LUA upon the sales and consumption of goods and services.
Other Sales Taxes
Other Sales Taxes - Real Estate Transfer Taxes (RETT) and Intangible Recording Taxes. The RETT no longer a requirement to prorate these taxes between the General Fund and the Debt Service Funds. Intangible Recording Taxes have been recorded in Source 1110 in the past, but it is more properly classified as a sales tax.
SPECIAL PURPOSE LOCAL OPTION SALES TAX
APPROPRIATION FROM CITY OR COUNTY
Revenue received by a city or county government and transferred to the LUA.
Forest Land Protection Tax Revenue
The GEORGIA FOREST LAND PROTECTION ACT OF 2008 (O.C.G.A. 48-5-7.7) provides for an ad valorem tax exemption for property primarily used for the good faith subsistence or commercial production of trees, timber, or other wood and wood fiber products and excludes the entire value of any residence located on the property.
Other forms of taxes collected by a city or county government and transferred to the LUA, including railroad car taxes and in lieu of taxes money received from the TVA through the Georgia Department of Revenue. There is no longer a requirement to prorate these taxes between the General Fund and the Debt Service Funds.
Title Ad Valorem Tax (TAVT)
Title Ad Valorem Tax - replacement of the Birthday Tax on Vehicles
Ad Valorem Taxes Contra Account for Tax Collection Fee
Ad Valorem Taxes Contra Account for Tax Collection Fee
Charter Commission Local Revenue
The prorata share of the local revenue being distributed to Charter Commission LEAs.
Club Dues and Fees
Dues and Fees for Club accounts
Fund raising and miscellaneous sales for principal accounts.
TUITION FROM INDIVIDUALS
TUITION FROM OTHER GEORGIA LUAs
TUITION FROM LUAs OUTSIDE GEORGIA
TUITION FROM OTHER SOURCES
SUMMER SCHOOL TUITION
Revenue from individuals, welfare agencies, privates sources, or other school districts and government sources for transporting students to and from schools and school activities
Interest or dividends earned on investments or deposits. Also included are gains/losses realized from changes in the fair value of investments. GASBS Statement 31 requires that all investment income, including changes in fair value of investments, be reported as revenue in the operating statement. The changes in fair value for the Georgia Extended Asset Pool would be recorded here.
STUDENT SALES - BREAKFAST AND LUNCH PROGRAMS
Funds received from students daily, weekly, or monthly for paid and reduced price meals.
Student Sales - Breakfast Programs
Funds received from students daily, weekly, or monthly for paid and reduced price breakfast meals.
Student Sales - Snack Programs
Funds received from students daily, weekly, or monthly for paid and reduced Snacks.
Student Sales - Special Milk
Funds received from students daily, weekly, or monthly for paid and reduced price Special Milk program.
SUPPLEMENTAL SALES - BREAKFAST AND LUNCH PROGRAMS
Funds received from students and adults for food sold a la carte.
ADULT SALES - BREAKFAST AND LUNCH PROGRAMS
Funds received from adults for meals.
CONTRACTED SALES - BREAKFAST AND LUNCH PROGRAMS
Fund received for meals sold under contract to a separate entity.
STUDENT ACTIVITIES - CENTRALIZED
Revenue from school sponsored activities which are recorded in the central accounting records. This revenue could include gate receipts, bookstore sales, student membership dues and fees, and other student activity income.
COMMUNITY SERVICE ACTIVITIES
Revenue from community service activities operated by an LUA. For example, fees from swimming pools, child care programs, and recreation programs.
Rental of Property
Revenue from the rental of either real or personal property owned by the school district.
CONTRIBUTIONS FROM PRIVATE SOURCES
Revenue from a philanthropic foundation, private individuals, or private organizations for which no repayment or special service to the contributor is expected.
GAIN (LOSS) ON SALE OF FIXED ASSETS (PROPRIETARY FUND TYPES ONLY)
The amount of revenue over the book value of the fixed assets sold. For example, the gain on the sale would be the portion of the selling price received in excess of the depreciated value (book value).
Revenue from the sale of used textbooks.
SERVICES PROVIDED OTHER LUAs OR OTHER GOVERNMENTAL UNITS
Revenue from services provided other than for tuition and student transportation services. These services could include data processing, purchasing, maintenance, cleaning, consulting and guidance. This account also includes revenue from sales to LUAs.
COST OF SALES (Contra to account 1950)
Cost of goods purchased for resale.
Funds received for goods and services provided within the LUA or other user fees generated through an Internal Service or Enterprise Fund. Examples are sales and user charges for central warehousing and purchasing, central data processing, and central and duplication operations.
STUDENT SUPPLY FEES
Revenue from students for supplies.
FEDERAL INDIRECT COST REIMBURSEMENT
Reimbursement from federal programs with an approved indirect cost rate. The offsetting expenditure will be recorded in the appropriate funds in account 2300-880.
OTHER LOCAL REVENUES
Revenue from local sources not otherwise classified.
TOTAL QUALITY BASIC EDUCATION FORMULA EARNINGS (STATE AND LOCAL FUNDS)
Total QBE Program grant amounts, including Local Fair Share (except categorical grants). The net of accounts 3120, 3122, 3124, 3125 and 3140 will equal QBE state revenue. Revenue source code 3120 is further identified as revenue for the salary portion of QBE program allotments.
QBE ALLOTMENT (OPERATING COSTS)
Revenue identified as the operating cost portion of QBE program allotments.
QBE Contra Account - Austerity Reduction
Debit entry for Austerity reduction
TOTAL STATE CATEGORICAL GRANTS
Total QBE categorical grants, including Transportation, Middle School Incentive, Special Instructional Assistance, Sparsity, etc.
QBE CONTRA ACCOUNT (DEBIT)
Debit entry for total QBE program grant local fair share only.
Revenue to equalize local monies raised per student statewide.
GRANTS FROM K-12 LOTTERY
Amounts received to fund programs supported by lottery proceeds.
GRANTS FROM PRE-K LOTTERY
Amounts received to fund programs supported by lottery proceeds.
SCHOOL NUTRITION SERVICE GRANTS (STATE FUNDS ONLY)
State School Nutrition Service Program grants. (Federal grants are recorded in 4510 and 4511)
CAPITAL OUTLAY GRANTS
Entitlement for acquisition, construction, and improvement of educational facilities. Georgia State Finance and Investment Commission (GSFIC) grants are reported in this account.
OTHER GRANTS FROM GEORGIA DEPARTMENT OF EDUCATION
Other grants from the GA DOE not classified elsewhere.
On Behalf Payments - Health Insurance
Payments made by a state to the Department of Community Health for the benefit of the school district employees. Fund 100 only.
On Behalf Payments - Teachers Retirement
Payments made by a state to the Teachers Retirement System for the benefit of the school district employees. Fund 100 only.
On Behalf Payments - Public School Employees Retirement
Payments made by a state to the Public School Employees Retirement System for the benefit of the school district employees. Fund 100 only.
FUNDS FROM OTHER STATE AGENCIES
Revenues from state agencies other than GA DOE.
CATEGORICAL GRANTS - DIRECT FROM FEDERAL GOVERNMENT
Grants received directly from agencies of the federal government, such as the Department of Agriculture, Energy, Defense or Education.
CHILD NUTRITION PROGRAM SERVICE GRANTS (ALL FEDERAL FUNDS EXCEPT BREAKFAST PROGRAM)
Federal Child Nutrition Program grants, including student lunch reimbursements. (State grant is recorded in 3510).
CHILD NUTRITION PROGRAM GRANTS (FEDERAL FUNDS-BREAKFAST PROGRAM)
Federal Child Nutrition Program grants received from GDOE only. (State grant is recorded in 3510).
CHILD AND ADULT CARE FOOD PROGRAM (CACFP) FEDERAL GRANTS
Federal funds received from the Office of School Readiness for the Child and Adult Care Food Program.
FEDERAL REIMBURSEMENT FOR AFTER-SCHOOL SNACKS
OTHER FEDERAL GRANTS THROUGH GEORGIA DEPARTMENT OF EDUCATION
Federal grants received through GDOE not classified elsewhere.
Other Federal Grants Through the Georgia Department of Education - ARRA
ARRA grants through GADOE
ALL OTHER FEDERAL GRANTS
Federal grants received from sources other than the federal government or the GDOE. Included might be grants from a state agency, such as Department of Human Resources or from a fiscal agent handling grants for a federal agency.
Other Federal Grants - ARRA
Federal grants received from sources other than the federal government or the GDOE. Included might be grants from a state agency, such as Department of Human Resources or from a fiscal agent handling grants for a federal agency
IMPACT AID - MAINTENANCE AND OPERATION (PL 81-874)
School assistance in federally affected areas - M & O.
Emergency Impact Aid
Funds to assist school districts and schools in meeting the educational needs of students displaced by Hurricanes Katrina and Rita
ARRA - Impact Aid Construction Funds
Only to be used for Impact Aid Construction Funds received directly by the district
REVENUE IN LIEU OF TAXES
Commitments or payments made from general revenues by the federal government to the LUA in lieu of taxes it would have had to pay had its property or other tax base been subject to taxation by the LUA on the same basis as privately owned property or other tax base.
REVENUES ATTRIBUTABLE TO USDA COMMODITIES
Revenue recorded to represent the value of USDA foods received.
Revenue from federal sources not otherwise classified
Revenue from other federal sources not otherwise classified.
Other Financing Sources
Issuance of Bonds
Capital Projects Fund receipts from the sale of general obligation bonds recorded at the face amount of the bonds (par value).
Premium or Discount on Issuance of Bonds
Proceeds from that portion of the sales price of bonds in excess of or below their par value. The premium or discount represents and adjustment of the interest rate an will be amortized using the expense account 834 or revenue account 6200.
Accrued Interest on Issuance of Bonds
Proceeds from that portion of the sales price of bonds that is for accrued interest. Often bonds are not sold on face date (usually the first of the month) of the bonds. The buyer must purchase the interest and this is called the Accrued Interest.
OPERATING TRANSFERS FROM OTHER FUNDS
Amounts transferred from another fund. The offsetting transaction will be recorded in 5000-930 in the fund from which the transfer is made.
SALE OR COMPENSATION FOR LOSS OF FIXED ASSETS
Only proceeds from the sale of school property or compensation for the loss of fixed assets. Proceeds from sales other than land, buildings, and equipment should be recorded in account 1995.
Capital Lease Proceeds
Proceeds from capital leases. Used in preparing financial statements in accordance with GASBS 34.
Other Long Term Debt Proceeds
Proceeds from other long-term debt instruments not captured in the preceding codes (e.g. certificates of obligations, certificates of participations, Installment Sales Agreements).
Local Charter Revenue Received From School District
Revenue received by a local, start-up charter school from the parent school district. Fund 599 only. Revenue amount will offset the expenditures recorded by the school district to expenditure object code 594 for the payments to the charter schools. Effective FY 2016.
Any other source of funds not otherwise classified elsewhere.
Capital Assets acquired as the result of a donation or bequest of an individual, estate, other government, a corporation or an affiliate organization.
Amortization of Premium on Issuance of Bonds
Credit entries associated with amortization of debt premiums in connection with the issuance of debt. The account is used in Proprietary and Fiduciary funds only.
Used to classify special items in accordance with GASB Statement 34. Included are transactions or events within the control of the school district administration that are either unusual in nature or infrequent in occurence. These include the sale of certain general governmental capital assets; sale or lease of mineral rights, including oil and gas; sale of infrastructure assets; or significant forgiveness of debt by a financial institution.
Used to classify special items in accordance with GASB Statement 34. Included are transactions or events that are outside the control of the school district administration that are both unusual in nature and infrequent in occurrence. These include insurance proceeds to cover significant costs related to a natural disaster caused by fire, flood, tornado, hurricane or hail storm; insurance proceeds to cover the costs related to an environmental disaster; or large bequest to a small government by a private citizen.